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A short, specific email works best. This draft uses one of their recent papers; replace the parts in brackets with your own details before sending.
Applying for
Subject: Prospective PhD student
Dear Professor KALIM,
My name is [your name], and I am a [your current degree or role] at [your institution]. I am applying for a PhD position starting in [term and year].
Your research connects closely to my own work on [your research topic]. [One or two sentences on what you did and what you learned.]
Are you accepting new PhD students for [term and year]? I have attached my CV and transcripts, and I would be glad to talk at a time that suits you.
Thank you for your time.
Kind regards,
[your name]
Profile data last refreshed on September 30, 2026 from the university directory, publication records and public research funding records.